Call for Poster Presentations

Sports administrators and practitioners, executives and delegates of International Federations and National Olympic Committees, delegates of sports organisations and institutions involved in Sport for All, researchers and representatives of governments at all levels, are all kindly called upon to submit abstracts for poster presentations at the 15th IOC World Conference on Sport for All in Lima, Peru (hereafter the ‘Conference’).

Abstracts should be submitted that address one of the following themes:

  • Social benefits;
  • Sports facilities and public spaces; and
  • Partnerships.

In addition, bodies responsible for Sport for All in each country at national level (government agencies, sports federations, National Olympic Committees, etc.) are invited to present the situation of Sport for All in the form of a country report which will be displayed during the Conference in the poster area.

Practical-based and scientific submissions are encouraged. In addition, abstracts summarising case studies and examples of Sport for All initiatives are also welcome.

Abstracts for poster presentations will be reviewed by the Conference Programme Committee (‘the Committee’) in accordance with the Rules for Abstract Submission. Posters will be selected on the basis of a number of criteria including originality, impact/importance, relevance, quality and clarity.

Deadlines

10 February 2013 Abstract submission
18 February 2013 Notification of poster acceptance
22 February 2013 Registration deadline

 

RULES FOR ABSTRACT SUBMISSION

Please read the Rules for Abstract Submission (‘the Rules’) carefully before writing and submitting the abstract.

SUBMISSION PROCESS

1. Abstracts must be submitted via the online submission system (http://www.conference-service.com/SFA2013/welcome.cgi). Detailed instructions are provided on the website as to the submission process.

2. The abstracts must summarise original work that has not been previously published.

3. Abstracts, completed in accordance with the Rules, must be submitted by 10 February 2013. Abstracts received after this deadline will not be considered.

4. Accepted abstracts will be referred to in the documentation, which will be distributed to the Conference participants on arrival in Lima, Peru, as well as in the final report. Only abstracts by authors duly registered by 22 February 2013, and present at the Conference, will be considered for these publications. Registration for the 15th IOC World Conference on Sport for All is available online (www.sportforall2013.org/en/registration).

5. Authors may submit no more than two abstracts, of which the Conference Programme Committee can select only one. It is possible to appear as a co-author on other abstracts.

FORMAT AND STRUCTURE

6. Format/size 
Abstracts should be between 500 and 600 words. They may contain simple tables as can be inserted through the online submission system. 

a) Headings
Should be written in Arial 10 pt, capital letters, bold, alignment left, single-spacing.
b) Text
Should be written in Arial, 10 pt, justified, single-spacing.
c) References
Should be written in Arial 9 pt, italic, justified, single-spacing. References in the text have to be cited at the end of the abstract and should be kept to a minimum (use abbreviations and do not cite the title of the article). In-text references should be quoted according to the following examples:
- … according to Faina et al (2001)
- … as Faina and Giovanni (2002) have proposed
- … as has already been reported (Faina, 1989)

7. Language
English, French or Spanish.

8. Structure
Subdivide the abstract into the following paragraphs:

a) Policy/practice-oriented presentations / Case studies
Introduction: contextual information, concerns, issues, challenges
Development: clear description, expected goals/outcomes, entities involved, responsibilities, budget, timing, monitoring and evaluation structure
Conclusion: analysis, lessons learnt, long-term future of programme/project
b) Scientific presentations
Introduction: background, purpose and scope of the study/project
Methodology: explanation of data collection and processing
Results: summary of the results
Conclusion: major findings and recommendations. 

9. Grant funding
Any acknowledgment of funding must be printed at the bottom of the abstract.  

10. Poster presentation
Posters should be clearly legible from a distance of two metres and structured according to the Rules and the guidelines which will be sent to the author together with the notification of acceptance. The maximum size for each poster is A0: 841 mm (width) x 1189 mm (height).

MANAGEMENT OF CONFERENCE CONTENT 

11. Conference Programme Committee
The Committee is appointed by the IOC and includes representatives of the IOC, the Local Organising Committee and the International Academy of Sports Science and Technology (AISTS) as well as scientific experts. The Committee has the power to select the abstracts intended for presentation as a poster during the Conference. It may reject any abstract without giving a reason. It may also return to an author for modification any abstract which does not meet the requirements set out under the Rules above.

The Committee will automatically disregard any abstract which, in its sole discretion:

- is not related to the Conference Call for Abstracts;
- violates the intellectual property rights of a third party, including but not limited to personality rights of natural and artificial persons;
- mentions the name of a commercial products company, patent or trademark, or features any other form of publicity;
- plagiarises texts;
- includes offensive, indecent, or objectionable material. 

TERMS AND CONDITIONS OF PARTICIPATION

Before submitting an abstract, authors must read and accept the full text of the Terms and Conditions of participating in the 15th IOC World Conference on Sport for All, which set out additional terms and conditions for submitting an abstract. The Terms and Conditions are available at www.sportforall2013.org/en/ and on the online submission system at www.conference-service.com/SFA2013/welcome.cgi.

Complete copies of the Rules, including the Terms and Conditions, can also be obtained by email request to sfa.conference@olympic.org